a. Maintaining contact between past and present members of The Rifles (”The Regiment”) and of The Royal Gloucestershire, Berkshire and Wiltshire Regiment, The Gloucestershire Regiment, The Duke of Edinburgh’s Royal Regiment, The Royal Berkshire Regiment and The Wiltshire Regiment (together the Former Regiments), fostering mutual friendship and providing social gatherings for them.
b. Fostering esprit de corps, comradeship and welfare of the Regiment and preserving its traditions and those of the Former Regiments.
c. Relieving, either generally or individually, past and present members of the Regiment and the former Regiments and their dependants who are in conditions of need, hardship or distress (hereinafter referred to as beneficiaries).
3. In furtherance of the foregoing Objects, but not further or otherwise, the Association shall have the following powers.
a. To take all necessary action to publicise and disseminate information concerning the histories, deeds and traditions of the Regiment and the former Regiments and for the encouragement of recruiting.
b. To execute and administer exclusively charitable trusts.
c. To receive, take and accept any gifts of property whether subject to any special trusts or not.
d. To receive and accept contributions by way of subscriptions, donations and otherwise to raise funds for the said Objects, provided that the Association shall not undertake any permanent trading activities in raising funds for its charitable Objects.
e. To assist beneficiaries by way of grants, gifts, pensions or otherwise.
f. To pay for such items, service or facilities by way of donation or subscription to charitable institutions or organisations which provide or which undertake in return to provide such items, services of facilities for beneficiaries.
g. To make grants to other Regimental Charities.
h. To purchase, take lease or exchange any property required for the purposes of the Association and lease exchange or otherwise dispose of the same, subject to such consents as may from time to time be required by law.
I. To borrow or raise money for the purpose of the Association on such terms and such security as may be thought fit, subject to such consents as may from time to time be required by law.
j. To invest funds of the Association in such investments as may from time to time be authorised by law.
k. To accumulate funds of the Association for such periods as may from time to time be authorised by law.
l. To do all such other lawful things as shall further the said Objects.
a. Full membership.
b. Associate membership.
c. Honorary membership
5. Full membership. Available only to those officers, warrant officers, non commissioned officers, soldiers and servicewomen, who are serving or who have at any time served in the Regiment and former Regiments (whether Regular, Territorial, wartime or national service), and Officers and Adult Instructors of the affiliated Army Cadet Force Units. They are classed as beneficiaries in accordance with paragraph42b.
6. Associate membership. Available to those who are serving or who have served in other arms and service units attached to the Regiment and the former regiments. (Branches may confer Associate Membership of their Branch, in accordance with paragraph 42b.)
7. Honorary membership. May be conferred on those persons invited by the Executive Committee.
8. Associate and Honorary members do not qualify as beneficiaries in accordance with paragraph 2c; neither shall they vote.
9. Life Membership
a. Life Membership of the Association is available to Full and Honorary categories of membership only.
b. All Full and Honorary Members of the Gloucestershire Regimental Association and the Regimental Association of the Duke of Edinburgh’s Royal Regiment automatically become life members of the “ Association from the date the two Associations amalgamated. (9th June 1994)
c. Thereafter Life Membership is conferred on those eligible under paragraphs 5 and 6 above by a once-only payment of £10.00. Honorary Members will not pay a subscription.
10. Withdrawal of Membership. The Executive Committee may by unanimous vote and for good reason terminate the membership of any individual, provided the individual concerned shall have the right to be heard by the Executive Committee, accompanied by a friend, before a final decision is made.
11. Membership Card All new members will be issued with a membership card and a copy of the constitution on joining the Association.
12. Records. A central register of all members, including Associate and Honorary members, will be maintained by the Secretary of the Association at Regimental Headquarters, The Royal Gloucestershire, Berkshire and Wiltshire Regiment.
OFFICERS OF THE ASSOCIATION
14. President. The President will be the Chairman of the RGBW Managing Trustees. When due to handover he will invite a suitable Senior Officer to replace him after consultation with the RGBW Trustees & Executive Committee of the Regimental Association. The appointment is to be approved at the AGM.
15. Vice presidents. May be appointed
16. Chairman. A Chairman of the Association will be appointed by the President and endorsed at each Annual General Meeting to serve until the next Annual General Meeting. The retiring Chairman may be re-elected.
17. Secretary/Treasurer. The Secretary
and Treasurer of the Association (respectively “the Secretary” and “the
Treasurer”) shall be members of the Association and shall be appointed by
the President from the Officers of the staff of The Rifles Gloucester Office
or from the membership of the Association. Neither the Secretary nor the
Treasurer shall have a vote at any meeting of the Association, its Executive
Committee or its Council.
MANAGEMENT OF THE ASSOCIATION
22. Executive Committee. The Executive Committee shall consist of not less than 9 and not more than 18 members who are to include;
The Chairman of The Association
One representative from The Rifles TA Companies based in the Rifles South area;
Two representatives each from Gloucestershire, Berkshire and Wiltshire and the City and County of Bristol, elected by the Branches in that County.
representative appointed by the President for all non-Branch members,
23. Appointments of the Executive Committee. The members of the Executive Committee shall be notified to the Managing Trustees by the Chairman and they shall be elected or appointed for a term of three years. They may stand for re-election or be appointed.
24. Powers of the Executive Committee
a. The proceedings of the Executive Committee shall be in accordance with the powers given by them by the Trustees of the Association and shall be governed by the same rules as those which apply to the Trustees.
b. The Committee shall be empowered to issue such instructions consistent with this constitution as shall in their opinion be for the good and efficient running of the Association and in the furtherance of the Objects set out in paragraph 2.
c. The powers of the Committee will include the authority to deal with all cases on benevolence, which may be delegated to a subcommittee of their members, who will determine the amount and type of assistance to be given within the financial limits prescribed from time to time by the Managing Trustees.
25. Meetings of the Executive Committee and Chairman
a. The Executive Committee will meet twice a year. Extraordinary meetings may be called by the president in consultation with the Chairman of the Association at not less than 14 days notice. One third of the total number of the Executive Committee in office will be the quorum for any meeting.
b. The President of the Association will be the Chairman of the Executive Committee at all meetings. In his absence it will be the Chairman of the Association.
26. Travelling Expenses. The reasonable travelling expenses of Trustees and members appointed to the Executive Committee to and from meetings may be reimbursed from Association funds.
The President as Chairman
The Chairman of the Association
Two members nominated by each Branch
The Representatives from the TA battalions of The Rifles specified in paragraph 22;
Any members of the Executive Committee not included in another capacity.
ANNUAL GENERAL MEETING
29. All members will be notified by individual notice of the date, time
and place of the Annual General Meeting at least 21 days beforehand.
31. The Chairman of the Association, after consultation with the President, may instruct the Secretary to convene Extraordinary General Meetings of the Association in addition to the Annual General Meeting where they jointly consider this appropriate.
32. The President or an officer of the Association appointed by him will be Chairman of the Annual General Meeting.
BRANCHES OF THE
38. The title of all
Branches shall be “Regimental Association of The Rifles and The Royal
Gloucestershire, Berkshire and Wiltshire Regiment, (name of county, city,
town or area) branch”. This title, together with theRifles and RGBW
Association logos, is to be used on all Branch stationary and appropriate
publications. The badges of the former Regiments may also be used in
publications where appropriate.
a. Each branch may appoint a branch President in consultation with the President of the Association.
b. Each Branch shall be administered by a committee consisting of a branch Chairman, a Secretary, a Treasurer and at least two members.
c. Each Branch shall hold a General Meeting at least once a year and committee meetings as required. A quorum for Branch meetings shall be decided by Branches.
d. The Branch President and committee members shall be elected at the Branch Annual Meeting and shall retire annually, but shall be eligible for re-election.
e. The Branch officials shall be honorary and shall not be remunerated from Association funds.
a. As far as possible Branches shall be self-supporting. In the event of any Branch unable to meet legitimate expenses, an application for a grant may be made to the Chairman of the Association, in writing and with full details.
b. Annual grants will be made to Branches by the Executive Committee to cover postage expenses incurred in official business of the Association, apart from those arising from entertainments and social functions.
c. Association funds of Branches shall not be used for purposes other than those authorised by these rules.
d. Branches will keep proper books to account for all monies received by them, whether these monies belong to the Association, or Branch domestic funds.
e. The executive Committee shall have the right to send representatives to examine the account books of Branches.
f. Branch accounts shall be balanced on 31 March annually and shall be audited by two members elected at the Branch Annual Meeting.
42. Membership and Associate Membership
a. A register of Branch members is to be maintained by each Branch
b. Associate Members of branches may be approved by the Branch Annual General Meeting, but Honorary Membership of the Association can only be confirmed by the Executive Committee of the Association in accordance with paragraph 7.
43. Branch Standards All Branch Standards will continue to be paraded as heretofore and the reasonable expenses of the Standard bearers will be refunded where they are required to be on parade to represent the Association as a whole.
44. Annual Report Each Branch shall submit to The Rifles Office, Gloucester a report on the activities of the Branch in the form of Notes for the annual newsletter.
DRESS AND INSIGNIA
CHANGES TO THE CONSTITUTION
48. The Secretary shall then provide all Members of the Association the details of any such resolution and of the Executive Committee’s findings and recommendations, as early as possible and at least 14 days before the resolution is made at an Annual General Meeting, or Special General Meeting. The changes or alterations must then receive the assent of two thirds of the members present and voting.
49. Provided that no alteration made to paragraph 2 (Objects), paragraph 51 (Dissolution) or this paragraph shall take effect until the approval in writing to the Charity Commissioners or other authority having charitable jurisdiction has been obtained; and no alteration shall be made which would have the effect of causing the Association to cease to be a charity in law.
50. The Rules of the Association shall be reviewed by the Executive Committee every three years.
Registered Charity Number 1038526
9th June 1994
Rev. April 1999